SPECIAL MEETING WEDNESDAY,
PUBLIC BUILDING COMMISSION MAY 28, 2014
A Special Meeting of the Public Building Commission was held on Wednesday, May 28, 2014 at the East Hartford Board of Education Administrative Offices, 1110 Main Street, East Hartford, CT. The meeting was called to order at 7:00 PM by Chairman Daniel DePietro.
PRESENT Daniel DePietro, Chairman, Public Building Commission
Hank Pawlowski, Jr., Member, Public Building Commission
Richard Domler, Jr., Member, Public Building Commission
Marylee Hickey, Member, Public Building Commission
Anita Morrison, Member, Public Building Commission
Richard Kehoe, Chairman, Town Council, Member, Public Building
Commission
Tom Rup, Member, Public Building Commission and BoE
Jeffrey Currey, Member Public Building Commission, Chairman BoE
ABSENT Travis Justin Simpson, Member, Public Building Commission
ALSO PRESENT Al Costa, Director of Facilities
David Holmes, Capital Studio Architects
Approval of Previous Minutes (January 23, 2014)
MOTION By Anita Morrison
Seconded by Richard Domler, Jr.
To approve the Minutes of January 23, 2014.
Motion carried. Abstain: Hank Pawlowski, Jr., Marylee Hickey
Public Participation - None
Middle School Window Wall Project:
Project Overview and Plan Approval
Mr. Costa noted on January 23, 2014, we presented a preliminary design with Mr. David Holmes, Capital Studio Architects, present. Mr. Costa commended Mr. Holmes and staff for their outstanding job in such a short time for developing drawings and specifications.
Mr. Costa noted we have had many challenges with this project. Two most notable obstacles were (1) concerns with status of eligibility for 76.79 percent reimbursement rate for the project and (2) space standards analysis. After correspondence from Superintendent Quesnel to the State’s Office of School Facilities and several meetings with State Officials and a meeting with the Commissioner, it was determined (1) we do qualify for the reimbursement rate of 76.79 percent and (2) the space standards analysis was waived. Mr. Costa noted that Non-Withstanding language was crafted and added into the 2014 School Construction Bill by our Legislative delegates. The Bill passed at the end of the Legislative session. Mr. Costa stated we are also concerned with the dollar amount of the project. He
believes the total amount will be closer to $7 million but will not know until bids are let and received. Mr. Holmes reviewed with the Committee the final plans and specifications.
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SPECIAL MEETING WEDNESDAY,
PUBLIC BUILDING COMMISSION MAY 28, 2014
He noted the Department of Administrative Services, Division of Construction Services, encourages school districts to review and implement the requirement of using impact resistance glass where feasible. This will be a requirement for grant applications submitted as of July 1, 2014. While this project is technically exempt from these requirements it was recommended by Mr. Costa that we carry an alternate price in the bid to allow us to choose to install these impact resistant glass features if costs allow. The Commission agreed. Mr. Holmes showed the designated areas on the drawings which include the Window Wall Replacement work including buildings A, B, H and C. We may not be able to complete replacing all window walls due to budget constraints. We will know after bids are opened if we are
over budget, Mr. Costa stated we can submit an EDO49R to the state which is a revision to increase the budget and is commonly submitted in projects. Mr. Costa reviewed the tentative schedule for the project following the Commissions actions this evening. Mr. Holmes guided the Commission members through the completed design drawing and answered questions.
Next step for the Commission is a motion this evening to sign off on EDO42 for review of final plans.
Authorize PBC Chair to sign off on ED042 (Request for Review of Final Plans)
MOTION By Richard Domler, Jr.
Seconded by Hank Pawlowski, Jr.
To authorize the Public Building Commission to approve final plans dated
May 28, 2014 for the East Hartford Middle School Window Wall Project
Motion unanimously carried.
MOTION By Richard Domler, Jr.
Seconded by Anita Morrison
To authorize Public Building Commission Chair to sign off on ED042
plans for the EHMS Window Wall Project
Motion unanimously carried.
MOTION By Richard Domler, Jr.
Seconded by Anita Morrison
To authorize Administration to provide the Public Building Commission updates of significant progress for the EHMS Window Wall Project
Motion unanimously carried.
OLD BUSINESS
Chairman DePietro stated he received a communication from Mary Martin regarding an update on the Raymond Library Expansion Project inviting the Public Building Commission members to attend a visitation on June 24, 2014.
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SPECIAL MEETING WEDNESDAY,
PUBLIC BUILDING COMMISSION MAY 28, 2014
NEW BUSINESS
Motion to Pay Clerk
MOTION By Hank Pawlowski, Jr.
Seconded by Tom Rup
To authorize payment to the Clerk for May 28, 2014 PBC meeting.
Motion unanimously carried.
MOTION By Tom Rup
Seconded by Hank Pawlowski, Jr.
To adjourn the meeting of the Public Building Commission (8:25 PM)
Motion unanimously carried.
Recorded by:
Donna Fitzgerald
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